One easy, secure place to do it all

Choose your organization type below to see what our software can do for you.

Features

Home Screen

A simple, clean, and intuitive home screen helps ease of navigation between modules. Each user, based on permissions level, only sees exactly what they need to see.

Features

Form Collection

Collect, track, and store association, district, and school level forms required for students to compete in athletics or activities. Track completion, expirations, and fees, all in one easy to view grid.

Features

Coach Management

Invite and assign/manage permissions for coaches at your school, allowing them to upload or input certifications needed to stay in compliance to coach while the coach management system tracks and notifies them of expiration dates. Full integration with NFHS Learn for easy certification tracking. Also available for Athletic Directors and Activity Advisors.

Features

Eligibility/Transfers

Customized eligibility systems built around association specific rules and guidelines required to deem athletes academically eligible to play sports or participate in activities. Includes state-level reports based on sport, gender, and athlete count by school and sport. Transfer forms allow athlete transfer information with a built-in approval process including the uploading of documentation supporting bona fide moves.

Features

Equipment Management

Catalog, track, and distribute uniforms, general equipment, practice items, and even training items. Allows for reconditioning tracking of helmets with automated reminders. Allows for categorizing by brand, manufacturer, vendor, price, serial #, size, and item #. Soon to be integrated with Varsity Brands to ensure smooth inventory ordering of both equipment and spirit needs.

Features

Wellness & Safety

Record and track athlete injuries, return to play documents, statuses, treatment logs, and SOAP notes in compliance with HIPAA. Allows for communication with athletic staff and parents regarding injury statuses. Allows athletes to check in to training treatment sessions. Allows you to receive information from member schools automatically for required reporting.

laptop
FEATURES

State Associations

By partnering with PlanetHS, our State Associations have experienced increased operational benefits and faster paperwork turnaround times with our ADA Level 1, HIPAA, FERPA and COPPA compliant software.

single copies

Pre-Participation Forms

Allowing you to collect, track, and store association, district, and school level forms required of parents and students to complete and sign before trying out for athletics or activities. Provides web forms which support the maximum amount of flexibility, data capture, and language translation. After all forms are completed and accepted by the school’s staff, the forms are saved as PDFs and available to authorized school, district, and association personnel.

file reload

Eligibility/Transfers

A custom eligibility system built around association specific rules and guidelines required to deem athletes academically eligible to play sports or participate in activites. Includes state-level reports based on sport, gender, and athlete count by school and sport. Transfer forms allow athlete transfer information with regards to association specific by-law information, including hardship information, with a built-in approval process including the uploading of documentation supporting bona fide moves.

multiple users

Coach Management

Invite and assign/manage permissions for coaches at your schools in one easy step. Coaches upload or input certifications needed to stay in compliance to coach while the coach management system tracks and notifies them of expiration dates. Full integration with NFHS Learn for easy certification tracking. Software includes mechanism for hosting and tracking of training videos/rules clinics for coaches. Also available for Athletic Directors and Activity Advisors.

Fee Management

Fully configurable for your association based on your specific fees and fee types. Once these fees are put into place, you can assign them to specified groups or individual schools manually, or you can have those fees assigned to groups automatically. Whether it be membership fees, athletic insurance, event fees, penalties/fines or any other fees associated with athletics, the types of fees and their amounts are up to you.

Software Integration

Integrates with PowerSchool (INOW) and other student information systems (including proprietary state systems) and programs using SFTP and other API protocols.

Document Management

Allowing you to collect, track, and approve association forms required of districts and schools. Provides custom web forms which support the maximum amount of flexibility and data capture. Submitted documents automatically directed to the responsible person at the association.

Strategic Partnerships

Integration into the ArbiterSports ecosystem helps achieve a paperless athletic association and member schools, all accomplished using single sign-on and navigation from a single site (ArbiterGame, ArbiterPay, and ArbiterOne.) Future integration will include Varsity Brands with equipment management to ensure smooth inventory ordering of both equipment and spirit needs.

Audit Logs

Every notable action taken in the system is recorded and easily accessible on an individual account, item or process basis. These saved actions provide documentary evidence and peace of mind. Know exactly when and who edited a user account, signed a form, approved a form, approved an eligibility record, uploaded a certification, declined a submission, etc. Never again wonder who was responsible for the actions taken on your protected data.

Data Management/Recording

Auditing capabilities provided to the association to view all documents and information as governed by association rules and policies. Generate association level reports including gender equity, coach contact lists, coach certifications, Received Transfers, Athlete count by sport, Athlete count by school and more.

FEATURES

Districts & Schools

Partnering with PlanetHS provides Districts and Schools administrative and regulatory benefits including consistency, continuity and better risk management practices.

single copies

Pre-Participation Forms

Allowing you to collect, track, and store association, district, and school level forms required of parents and students to complete and sign before trying out for athletics or activities. Provides web forms which support the maximum amount of flexibility, data capture and language translation. After all forms are completed and accepted by the school’s staff, the forms are saved as PDFs and available to authorized school personnel.

file reload

Eligibility/Transfers

A custom eligibility system with full association member adoption that conforms to specific rules and guidelines required to deem athletes academically eligible to play sports or participate in activities. Includes state-level reports based on sport, gender, and athlete count by school and sport. Transfer forms allow athlete transfer information with regards to association specific by-law information, including hardship information, with a built-in approval process including the uploading of documentation supporting bona fide moves.

multiple users

Coach Management

Invite and assign/manage permissions for coaches at your school in one easy step. Coaches upload or input certifications needed to stay in compliance to coach while the coach management system tracks and notifies them of expiration dates. Full integration with NFHS Learn for easy certification tracking. Software includes mechanism for hosting and tracking of training videos/rules clinics for coaches. Also available for Athletic Directors and Activity Advisors.

Fee Management

Fully configurable for your schools based on your specific fees and fee types. Once these fees are put into place, you can assign them to specified groups or individuals manually, or you can have those fees assigned to groups automatically. Whether it be participation fees, athletic insurance, equipment payments, event fees, or any other fees associated with athletics, the types of fees and their amounts are up to you.

Wellness & Safety

Helps you record and track athlete injuries, return to play documents, statuses, treatment logs, and SOAP notes in compliance with HIPAA. Allows for communication with athletic staff and parents regarding injury statuses. Allows athletes to check in to daily treatment sessions for new or existing injuries on record. Allows you to receive information from member schools automatically for required reporting.

Equipment Management

Catalog, track, and distribute uniforms, general equipment, practice items, and even training items. Allows for reconditioning tracking of helmets with automated reminders. Allows for categorizing by brand, manufacturer, vendor, price, serial #, size, and item #. Soon to be integrated with Varsity Brands to ensure smooth inventory ordering of both equipment and spirit needs.

Software Integration

Integrates with PowerSchool (INOW) and other programs using SFTP and other API protocols. Connects with MaxPreps, Mascot Media and other certain school-oriented websites.

Strategic Partnerships

Integration into the ArbiterSports ecosystem helps achieve a paperless athletic department, all accomplished using single sign-on and navigation from a single site (ArbiterGame, ArbiterPay and ArbiterOne.) Future integration will include Varsity Brands with equipment managment to ensure smooth inventory ordering of both equipment and spirit needs.

Member Lists

With proper permissions (athletic director, athletic secretary, athletic trainer), you have the ability to manage the accounts of your users (staff, parents, students). This allows resetting of passwords and updating of vital user account information right at your fingertips allowing your team to assist your users. An audit log of all activity lets you know who has edited any specific account.

Features

We've got your bases covered

10+ year record archive
Fully HIPAA, FERPA and COPPA compliant
ADA Level 1 compliant
Fully Electronic - Save time and space by digitizing old paper records
Easy to access on any smart device
Mobile responsive site and forms
Can be translated into 50 different languages
Timestamps and Audit Logs keep record of who signed what, when
Putting it all together

Optimization through Integration

While our software on its own provides benefits unmatched by any competitor, the benefits are best realized though integration at both the School/District and State Association levels.

Full integration creates the most efficient, truly seamless experience

01
Want to go Green?

We can get you all the way to the goal line.

How much space does it take to store all of those forms?

How small is your cell phone?

When you aren't bogged down in physical paper, you can make it to the goal every time.

Carry everything from athletic forms to injury reports right in the palm of your hand.

We archive for ten years, which is more than you can say for your file closet.

02

Learn more about how
we can set you up for success

Contact Us Today